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You've stumbled on an embarrassing weakness in the set of
tools HyperNews provides. The is no management of whole
lists of members, or of subscribers for that matter.
It works reasonably well for the members themselves, but
it is not convenient for administrators. This will be
rectified in the future, but I can't say when. I have
some code that may help, but I havent had time to check
it out properly.
Now to your specific question. Whenever a member is
added to any group, they are also added to the top
level group of no name, but called "All#" in the access
files. This is so that only one password file need be
maintained for all groups, so that a single password for
a member is used no matter what group they are in.
The scalability of this group "All" can be a problem,
but the whole set of security mechanisms on the web needs
a major overhaul.
Continuing with your question, whenever a member is
added to any group, we first check whether they are
a member of group All, and if so we use that personal data.
So it should work that if you add to one group, and add
the same member to another group, it will be recognized
as the same person.
Now how do you add to another group? You have to use
the Membership form for that other group - it has a different
URL that varies with the installation. On that form,
you should just be able to enter the userid and password
(or also Admin and Admin password if you are doing it for the
user). That's the short
answer, but I needed to spell out the above anyway, to
be added to a future Administration manual, should this
material not be obsolete by then.
There is another undocumented short cut that may help.
You can use the "SECURED/edit-member.pl" script, and it will authenticate
you as an administrator to make this a bit faster - you don't
have to enter your own Admin id and password every time.
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Everyone is in group All 
Adding members to multiple groups
(Martin Huntley)
